Accounting
Double-entry books that fill themselves in — P&L, balance sheet, tax.
Keep POS cash tied to the right account
A common mess: POS cash that isn’t tied to a bank or cash account, so balances look wrong. RushFlow keeps the...
Read guide →Lock closed periods so the past can’t change
Once you’ve reported a month, nobody should be able to quietly edit it. RushFlow’s period lock blocks changes...
Read guide →Expense templates
Stop re-typing the same expenses. Save a pre-filled expense template — category, account, amount, allocation —...
Read guide →Buy from overseas suppliers (foreign currency)
Buying from an overseas supplier? RushFlow records the purchase in the foreign currency and your base currency...
Read guide →Withholding tax (WHT/TDS)
Where you must deduct tax at source on a supplier payment, RushFlow records the withholding, reduces what you...
Read guide →Layaway & customer deposits
Let customers pay for goods over time and collect when fully paid. RushFlow holds deposits as a liability unti...
Read guide →Record business loans
Took a loan, or lent money out? RushFlow tracks the principal and interest so your liabilities (or receivables...
Read guide →Fix: wrong tax on a sale
Tax coming out wrong at the POS? Check the product’s tax setting, the tax rate, and whether prices are tax-inc...
Read guide →Fix: my books don’t look right
Numbers look off? Because RushFlow posts double-entry automatically, check the date range, unreconciled bank i...
Read guide →Fix: an expense isn’t showing in reports
Recorded an expense but it’s not in the P&L? Check the date, the branch/unit it was allocated to, and the cate...
Read guide →Fix: a payment didn’t reduce a customer’s due
Took a payment but the customer still shows owing? Check it was recorded against the customer (not as a fresh...
Read guide →Set up cash & bank accounts
Add your cash and bank accounts with opening balances, and make adjustments, so money in RushFlow matches the...
Read guide →Credit & debit notes
Adjust a customer or supplier balance correctly with a credit or debit note, instead of editing the original i...
Read guide →Owner drawings & capital
Keep your own money and the business’s money separate. Record capital you put in and drawings you take out so...
Read guide →Tax-inclusive vs exclusive pricing
Decide whether your prices already include tax or add it on top — the setting that most often makes tax look w...
Read guide →Understand your chart of accounts
Your chart of accounts is the list of buckets your money is organised into. RushFlow gives you a working one o...
Read guide →How refunds affect your accounts
A refund isn’t just money out — it reverses revenue, tax and cost of goods, and restocks the item. Here’s what...
Read guide →Manage petty cash
Track the small cash float for day-to-day expenses — top it up, record what’s spent, and keep it reconciled.
Read guide →Chase overdue customers (collections)
RushFlow gives you a worklist of customers with overdue balances so you can follow up and collect — turning re...
Read guide →Balance sheet & income statement
RushFlow produces your balance sheet and income statement from live trading, so your financial position and pe...
Read guide →Work in multiple currencies
Buy or deal in foreign currencies with exchange rates, while your books stay in your base currency.
Read guide →Customise invoice numbering
Set the format and sequence of your invoice and document numbers — a prefix and running number — so they’re co...
Read guide →Adjust an account balance
Need to correct a cash or account balance? Record a proper adjustment with a reason, keeping an audit trail in...
Read guide →Customer subscriptions & recurring billing
Charge customers on a recurring basis — memberships, plans or repeat orders — so recurring revenue is billed a...
Read guide →Operational alerts (variances)
An alert inbox for operational problems — register cash variances, opening mismatches — so issues get investig...
Read guide →Post a manual journal entry
Post an adjusting journal entry for things that don’t come from a sale or purchase — accruals, corrections, op...
Read guide →Charge refundable deposits
Charge a refundable deposit — for a bottle, crate or container — and refund it when returned, tracked as a lia...
Read guide →Organise expense categories
Group expenses into categories (rent, utilities, wages, marketing) so your spending is organised and your repo...
Read guide →Expense analytics
See where your money goes over time — spending by category, branch and period — so you can control costs.
Read guide →Set each outlet’s payment accounts
Direct each outlet or warehouse’s takings to the right cash or bank account, so multi-branch money lands in th...
Read guide →Trial balance
The trial balance lists every account’s total debit and credit from your posted journals, and tells you whethe...
Read guide →General ledger
See every movement on one account with a running balance — opening balance, each posting, and closing balance...
Read guide →Bank reconciliation
Import a bank statement and match its lines to your book entries — auto-match by amount and date, or match man...
Read guide →Budgets & variance
Set budgets per account — even per branch or business unit — and compare budgeted vs actual with variance, inc...
Read guide →Recurring journals
Store a balanced journal template and have it post on a schedule — monthly rent, amortisation, accruals — with...
Read guide →Deferrals & accruals
Spread a balance-sheet amount into profit & loss over several periods — deferred revenue, prepaid expenses, ac...
Read guide →FX revaluation
Restate open foreign-currency invoices and bills to the closing rate at period end, posting the unrealized FX...
Read guide →Statement of changes in equity
See how equity moved from opening to closing — through profit for the period, owner contributions and distribu...
Read guide →Financial ratios
Get liquidity, profitability, leverage and efficiency ratios computed from your ledger — current ratio, margin...
Read guide →Cash flow forecast
Project cash in vs out over coming months from unpaid customer invoices and supplier bills, to a cumulative ca...
Read guide →Customer & supplier ledger
A GL-derived subledger: per-party aging of receivables and payables (current, 31–60, 61–90, 90+) with a drill-...
Read guide →Payroll liabilities
See accrued payroll deductions (income tax, provident fund and the like) from your ledger and remit them to th...
Read guide →Year-end close
Close a financial year: RushFlow posts a closing entry that zeroes income and expense into retained earnings,...
Read guide →Cheque register (post-dated cheques)
Track post-dated cheques you receive from customers and issue to suppliers — due dates, deposited, cleared or...
Read guide →Record a deposit
Record money paid into a bank or cash account — a capital injection or other cash-in — categorised, so the acc...
Read guide →Accepting cash, card, bank & mobile-wallet payments
Turn on the payment methods you accept — each is tracked and reconciled automatically.
Read guide →Adding business partners and sharing profit
Set partner shares at company or business-unit level, with partner accounts kept for you.
Read guide →Budgets, business units & sub-units
Set spending targets and organise your business into units and sub-units, each with its own P&L and roll-u...
Read guide →CAPEX vs OPEX: capital spend vs running costs
Tell the money you invest in lasting things apart from your day-to-day running costs — by branch, business uni...
Read guide →Fixed assets: purchase, depreciation, repairs & disposal
Keep a proper asset register — buy, depreciate, tag, repair and retire each item, with the accounting handled...
Read guide →Reconciling a bank account
Match statement lines to your books so your cash is verified, not assumed.
Read guide →Recording an expense
Capture a cost, classify it, and allocate it to the right branch or business unit.
Read guide →Tracking post-dated cheques
Keep an eye on cheques you've received or issued and their due dates — and where the money is actually recorde...
Read guide →Understanding your real profit
See true profit after cost, discounts, returns and expenses — books that always balance.
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