Purchasing & suppliers
Purchase orders, receipts, supplier bills, returns and costs.
Compare supplier prices for the same product
Buy the same item from several suppliers? RushFlow keeps each supplier’s price history per product and shows w...
Read guide →Track supplier performance & cost creep
RushFlow summarises spend per supplier and detects products whose buy price crept up — attributing the rise to...
Read guide →Fix: product cost not updating after a purchase
Bought stock but the cost/margin looks off? Check the purchase cost and unit, and how RushFlow values cost as...
Read guide →Return stock to a supplier
Send faulty or wrong stock back to a supplier so inventory reduces and your payable to them is adjusted correc...
Read guide →Create & receive a purchase order
Order stock from a supplier with a purchase order, then receive it (in full or partially) so stock and your pa...
Read guide →Pay a supplier in advance
Paid a supplier up front? Record the advance and apply it to purchases later, so what you owe them is always r...
Read guide →See what you owe each supplier
The supplier ledger shows each supplier’s balance, purchases, payments and advances, so you always know who yo...
Read guide →Supplier scorecard
Score your suppliers to compare them at a glance and decide who to buy from — beyond just price.
Read guide →Group your suppliers
Group suppliers (local, import, by category) so you can filter and report on purchasing by group.
Read guide →Procure-to-pay (the full flow)
RushFlow adds a full procure-to-pay control layer — requisitions, approvals, RFQ comparison, goods receipts, t...
Read guide →Purchase requisitions
Let staff request what’s needed, get it approved, then convert the approved requisition straight into a purcha...
Read guide →Purchase approval thresholds
Set amount thresholds so purchase orders above a limit need approval. Approvers get an inbox; the decision syn...
Read guide →Supplier quotations (RFQ)
Record price quotes from each supplier and compare them per product — cheapest first, with lead times — before...
Read guide →Goods receipt notes (GRN)
Record line-by-line what actually arrived against a purchase order, including partial and rejected quantities...
Read guide →Three-way match
Reconcile what you ordered, what you received and what you were billed — RushFlow flags under-receipts, over-r...
Read guide →Quality inspections
Record a quality check on received goods — accepted vs rejected units per product, with defect reasons — so ba...
Read guide →Purchase price variance
Compare what you actually paid against each product’s reference cost to surface price creep — over-spend and u...
Read guide →Purchase planning (reorder)
RushFlow lists products below their reorder point with a suggested order quantity and preferred supplier — sel...
Read guide →Recording a purchase from a supplier
Receive stock, record cost, and create the supplier payable — all at once.
Read guide →