How to fix a product showing negative stock
Web
Updated Aug 2026
A product showing negative stock almost always means it was sold before the purchase (or opening stock) that supplied it was recorded. Enter the missing incoming stock and the figure corrects.
Step by step
- Record the missing incoming stockEnter the purchase that supplied those units, or set the correct opening stock if you started mid-way.
- Check the costMake sure the incoming cost is right so cost of goods sold values correctly.
- Reconcile with a stocktakeDo a stocktake to confirm the on-hand quantity matches the shelf going forward.
Frequently asked questions
Why does a product show negative stock?
It was sold before the purchase or opening stock that supplied it was recorded. Enter the missing incoming stock with its cost, then reconcile with a stocktake.
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