How to require approval for purchases over a limit
Web
Updated Aug 2026
Not every purchase needs the boss, but big ones do. RushFlow’s approval thresholds let you say “any purchase order over this amount needs sign-off”. When a PO crosses a threshold, it opens an approval request; approvers act from an inbox, and their decision syncs back onto the order — so nothing large slips through unauthorised.
Step by step
- Set a threshold ruleWeb: in Approvals → Rules, add a rule with a minimum amount (and mark it active). Any purchase order at or above that amount will need approval.
- Trigger is automaticWhen a PO meets a threshold (for example, one converted from a requisition), RushFlow automatically opens a pending approval request for it.
- Approve from the inboxApprovers open the Approvals inbox and Approve or Reject (with a reason).
- Decision syncs to the POThe outcome is written back onto the purchase order’s approval status, so its state is visible where the buying happens.
Frequently asked questions
Can I require approval for purchases above a certain value?
Yes. Define threshold rules by amount; purchase orders that meet a threshold open an approval request that must be approved before proceeding.
Where do approvers act?
In the Approvals inbox — they approve or reject with a reason, and the decision syncs back onto the purchase order.
Ready to run your business on RushFlow?
Start a free trial, or explore the live demo — no credit card needed.
Create your account →