How to create a purchase order and receive stock against it
Web
Updated Aug 2026
A purchase order (PO) is your formal order to a supplier. In RushFlow you raise the PO, send it, then receive the goods against it — in full or in partial deliveries — so stock is added and your payable to the supplier is recorded accurately.
Step by step
- Create the POWeb: go to Purchases → Create Purchase (or a purchase order), pick the supplier, add products, quantities and agreed costs.
- Check supplier pricingRushFlow shows the cheapest/last price and warns on unusually high costs — see compare supplier prices.
- Send and receiveSend the PO to the supplier. When goods arrive, receive them against the PO — record what actually arrived (a partial delivery is fine).
- Stock & payable updateReceived units add to stock at the chosen location; the amount owed to the supplier is recorded, and any tax is posted.
Where to find it
Web: the Purchases area. App: owners can review purchases in the management app.
Receiving against the PO (not a fresh entry) keeps ordered-vs-received clear and costs accurate.
Frequently asked questions
Can I receive a purchase order in parts?
Yes. Receive goods against the PO as they arrive — a partial delivery records only what came, and the rest stays outstanding on the order.
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