How to reconcile order, receipt and bill (three-way match)
Web
Updated Aug 2026
Suppliers make mistakes and some overcharge. RushFlow’s three-way match reconciles the three numbers that should agree — what you ordered (the PO), what you received (confirmed goods receipts), and what you were billed — and flags any mismatch so you catch it before you pay.
Step by step
- Receive against the PORecord goods receipt notes so RushFlow knows the received quantities.
- Open the match reportWeb: Purchasing → 3-Way Match. Each purchase shows ordered vs received vs billed, with amounts.
- Read the flagsLines are classified Matched, Not received, Under-received, Over-received or Price variance (price is only checked once quantities agree).
- Investigate the exceptionsChase the supplier on anything flagged before settling the bill.
Frequently asked questions
Does RushFlow do three-way matching?
Yes. It reconciles purchase order (ordered), goods receipts (received) and the supplier bill (billed), flagging under/over receipts and price variances.
What counts as the bill in the match?
The purchase record’s total is treated as the invoiced amount, and its paid amount as paid — so the match works without a separate bill entity.
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