How the procure-to-pay flow works in RushFlow
Buying well needs more than a purchase order. RushFlow adds a full procure-to-pay control layer around your purchasing: request → approve → quote → order → receive → inspect → match → monitor. Each step is a distinct screen that gives you visibility and sign-off, while the purchase record itself stays the single source of truth for stock and your books — so this control layer never double-counts inventory or accounting.
The chain
- Purchase Planning — products below reorder point suggest what to buy →
- Requisition — an internal request, approved before any money is committed →
- Supplier Quotations (RFQ) — compare supplier prices and lead times →
- Purchase Order — raised from the approved requisition (and routed through Approvals if it crosses a threshold) →
- Goods Receipt Notes — record what actually arrived →
- Quality Inspections — accept or reject received units →
- Three-Way Match — reconcile ordered vs received vs billed →
- Purchase Price Variance — watch cost creep over time.
Why an overlay, not a replacement
These modules deliberately sit alongside the purchase, not inside it. That keeps a small shop’s workflow simple (you can ignore the parts you don’t need) and guarantees your stock and ledger are driven by one authoritative record — the purchase you mark received — no matter how much process you add around it.
Frequently asked questions
Does RushFlow support a full procure-to-pay process?
Yes — requisitions, threshold approvals, RFQ/supplier-quotation comparison, goods-receipt notes, quality inspections, three-way match and purchase price variance, all around the purchase order.
Will using requisitions and GRNs double-count my stock?
No. They are tracking and approval overlays; the purchase record you mark received remains the single authority for stock and accounting.
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