How to track each employee’s full cost, including non-salary expenses
What an employee really costs is more than their salary — food, accommodation, transport, allowances and other extras add up. RushFlow lets you record these non-salary employee costs against the specific employee, routed to wherever that employee’s cost is allocated (outlet, warehouse, business unit or head office). Every entry also carries the employee, so you get true per-employee cost reporting — not just a payroll figure.
Step by step
- Record an employee costWeb: record the cost against the employee (e.g. from the employee record or an employee-cost/expense entry). App: open the HRM workspace (or Finance → Add expense) and attach it to the employee.
- Pick the cost typeChoose the kind of cost — food, accommodation, transport, allowance, or another category — so reporting is meaningful.
- It posts to the right placeThe cost posts a balanced journal to wherever the employee is allocated, and is tagged with the employee — so it shows in that outlet/unit’s P&L and in the employee’s total cost.
- Review per-employee costSee each employee’s full cost — salary plus non-salary — so you know the real cost of every team member.
Where to find it
Web: the employee’s record / employee-cost entry. Management app (Android/iOS): the HRM workspace, or Finance → Add expense attached to the employee.
Why it’s a real gap elsewhere
Most systems track salary and stop there, so “what does this person actually cost us?” is unanswerable. RushFlow attributes every employee cost to the person and their segment, so the answer is on screen.
Frequently asked questions
Can I track non-salary employee costs like food and transport?
Yes. Record them against the employee; they post to the employee’s allocated outlet/unit and are tagged with the employee for true per-employee cost reporting.
Does it show the full cost of an employee?
Yes — salary plus non-salary costs, per employee, and rolled into the right segment’s P&L.
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