How to let staff buy on credit and recover it from their salary
Staff buying from their own shop and “settling later” is a universal headache — it usually lives in a notebook and gets forgotten. RushFlow handles it properly: record the sale as a staff purchase against the employee, and RushFlow recovers it automatically from their salary. The employee’s balance and the payroll deduction stay in sync, so nothing is lost and nobody argues at month-end.
Step by step
- Sell to the employeeRing up the sale as normal, but attach it to the staff member as a staff purchase rather than a cash sale.
- It becomes a recoverable balanceThe amount is recorded against the employee as owed, instead of being expected in the cash drawer.
- Recover at payrollWhen you run payroll, the outstanding staff purchases are deducted from the employee’s pay automatically, clearing the balance.
- Track what is outstandingAt any time you can see each employee’s outstanding staff purchases, so recovery is transparent to both sides.
Why this beats a notebook
Because the purchase, the employee balance and the payroll deduction are one connected system, there is no separate list to reconcile and no “I already paid that” disputes. The accounting is correct throughout — the shop is not short in the drawer, and the recovery lands in pay.
Frequently asked questions
Can employees buy on credit and pay from salary?
Yes. Record the sale as a staff purchase against the employee and RushFlow recovers it automatically from their next payroll run, keeping the balance and the deduction in sync.
Will a staff purchase look like missing cash?
No. It is recorded as owed by the employee, not expected in the drawer, so cash reconciliation stays correct.
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